General Statement of Intent – Health and Safety
This Statement has been prepared to define the way in which Images Decorating Services Limited intends to manage, comply, and implement all aspects of Health and Safety, the associated regulations, legislation and client requirements.
Images Decorating Services Limited recognises the importance of Occupational Health, Safety and Welfare in the successful operation of its activities.
Images Decorating Services Limited believes that it is everyone’s responsibility to participate in the occupational health safety and welfare systems and to contribute towards achieving our overall objectives of the highest standards of accident prevention while continually improving health and safety for employees and others.
It is the policy of all operations of Images Decorating Services Limited to:
- Provide, so far as is reasonably practicable, safe methods/systems of work, safe working conditions and a healthy environment, in particular to:
- Ensure the Health & Safety of all employees in connection with the use, handling, storage and transport of any articles or substances.
- Provide and maintain safe access to and egress from any place of work under our control.
- Provide and maintain a working environment which is adequate as regards facilities and arrangements for the health and welfare of employees whilst at work.
- Strive for effective and continual improvement of its performance in managing occupational health and safety through implementing an H&S Management System.
- Communicate the contents of the policy to all employees with the intent that employees are made aware of their individual health and safety obligations.
- Provide training and/or instruction as may be necessary to personnel at all levels.
- Provide means of consultation on Health and Safety matters for all employees.
- Provide and display this policy and any such written instructions as are necessary to assist in the regulation of Health and Safety practices and operations.
- Provide a copy of the policy to all relevant parties and persons.
Occupational health, safety and welfare is all employees’ responsibility. Everyone is expected to contribute towards achieving the organisations, overall aims and objectives.
My aim is to encourage initiative and adopt best practice in a culture where employees and managers are aware of their individual health and safety responsibilities and are actively engaged and committed to improving standards of Health, Safety and Welfare and to maintaining our Management Systems and all necessary resources will be allocated in order to achieve this.
This policy is to be reviewed periodically to ensure that it remains relevant and appropriate to the organisation, and takes account any changes in legislation or changes to company policy.
Date: 01/02/2018
Kevin Roberts - Company Director
General Statement of Intent – Quality
Images Decorating Services Limited is committed to providing quality services and products for all of its projects regardless of the nature or size and to meeting the needs of all its customers by continually enhancing, reviewing & continually improving our quality systems with the intention of providing our clients with the quality of service they expect from a professional organisation.
With this in mind, it is our policy to work towards the realisation of the following objectives:
To provide a professional service.
Total client satisfaction, measured using pre-determined Key Performance Indicators.
To be recognised by our clients as a professional organisation providing a quality service, therefore increasing the potential for further market development.
The communication and implementation of the quality policy, system and procedures at all levels of the organisation.
Develop and maintain a culture that is self-critical, honest and transparent.
Maintain an adequately resourced Quality Assurance system that enables us to evaluate our strengths and weaknesses accurately and to respond to them accordingly.
Review our Quality Management system through an effective internal audit, and management review process.
The company quality statement will be reviewed on an annual basis.
It is the intention of the Directors that the policies and procedures outlined and detailed within this policy are implemented on each and every project; adequate resources will, therefore, be made available to ensure this is achieved.
The Company believes strongly that responsibility for quality assurance lies closest to the point of actual delivery - Therefore all personnel are responsible for ensuring compliance with the requirements of the Quality System which will be formally monitored by all members of Management and Supervision.
Date: 02/01/2018
Kevin Roberts - Company Director
General Statement of Intent – Environmental
Images Decorating Services Limited is committed to reducing its impact on the environment. We strive to reduce our environmental impact by:
- Continually monitor legislative changes and developments and make changes to our policy and practice to ensure compliance;
- Ensure the responsible use of energy (in our case, principally electric power) throughout our business by conserving energy wherever possible, monitoring and improving energy consumption and efficiency on a regular basis, and encouraging best practice within our company and by our business associates;
- Conserve natural resources by reusing and recycling packaging and stationery materials, purchasing recycled materials where appropriate, and using recyclable packaging and other materials wherever possible;
- Be a responsible member of the local business community and its immediate area in the way that we impact on the environment that we share, and to act promptly and effectively to correct any problems or incidents that might affect the environment or the health or safety of our staff, of our business neighbours or of the inhabitants of the area;
- Utilise products that we know to be safe to use, energy efficient in operation, protective of the environment, and that can be re-used, recycled or disposed of safely;
- Make all employees aware of this policy and their responsibilities for environmental issues;
- Undertake regular and comprehensive self-assessments of our compliance with this policy and report annually to the management meeting;
- Review and update this policy on an annual basis, or more frequently if required.
In practical terms, this includes,
- Non-essential electrical equipment will be switched off whenever possible.
- In particular, the Office lights will be turned off overnight, and over weekends
- Office heating will be turned down to acceptable and staff-agreed levels.
- All procurement of goods or services should consider the environmental impact of the product purchased, its packaging and delivery method. Where it is sensible, we will use second-user or recycled equipment.
- We will actively look for practical public transport alternatives for any trip,
- We will aim to share lifts whenever two or more staff are visiting the same site and have a similar route or part of route,
- We will attempt to reduce travel in general by the careful planning of meetings with clients and travelling to the site in groups.
All Paper, Plastics and Glass consumed within the office will be recycled, separately from other refuse. The confidential paper matter will be shredded before recycling.
Date: 02/01/2018
Kevin Roberts - Company Director
Organisation and Managerial Responsibilities
The company is owned and managed by Kevin Roberts whom is directly responsible for Health and Safety matters within the company. The responsible person will seek external assistance where necessary to ensure that the company meets both its statutory obligations and the objectives laid down in this Health & Safety Policy.
The organisation of the workforce is the responsibility of the Company Directors, who remain responsible for ensuring that the company's Health & Safety Policy and associated procedures are implemented by all site operatives.
Day to day management of the company's operations is the responsibility of Kevin Roberts who may be supported by site managers, each responsible for one site or customer premises. Depending on the size and nature of the site, the responsible person may be supported by one or more supervisors responsible for the direct supervision of the company operatives.
Employee/Contractor Responsibilities
All company employees and contractors have a statutory duty to take reasonable care in relation to their own personal health & safety, and the health and safety of any other person who may be affected by their acts or omissions.
Therefore, it shall be the duty of all employees/Contractors whilst at work:
• To take reasonable care for the health & safety of themselves and others, who may be affected by their acts or omissions at work.
• To co-operate with the employer to ensure compliance with all the company Health & Safety policies and procedures.
• To refrain from intentional or reckless interference with equipment and/or systems provided in the interest of Health, Safety and the Environment.
• To co-operate with management when required on such things as accident prevention and all procedures with regard to Health, Safety and the Environment as set out in the Health & Safety at Work etc. Act 1974, the Environmental Protection Act 1990 and all associated Regulations and approved code of practices.
• To maintain good standards of housekeeping in our premises and on client premises.
• To report any accident or incident including near-misses (whether or not personal injury results) to the office.
• To report any defects in equipment without delay to their immediate Supervisor and not to attempt repairs which they have not been authorised and specifically trained and competent to undertake.
• To ensure that no potentially hazardous item, substance or machine is brought on to the site or used without the prior knowledge and authority of their immediate Supervisor.
• To use and if applicable wear any item of Personal Protective Equipment. It is a requirement of law that any equipment supplied for safety must be used, and when not in use it is properly cleaned, stored and maintained.
• To undergo any Health, Safety, Environmental and operational training deemed necessary by the company.
Staff Consultation;
If an employee or contractor becomes aware of any potential breaches of health & safety legislation or unsafe working practices they must notify the Site Supervisor who will duly report to the Company Directors.
If an employee or contractor feels that health & safety procedures may be improved, for example by use of alternative equipment, they are encouraged to discuss any suggestions directly with the company management.
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Specific Safety Functions and Named Responsibilities; Safety function |
Person responsible |
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Overall responsibility |
Company Director/s |
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Accident and incident investigation |
Company Director/s |
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Provision of a safe system of work |
Company Director/s |
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Provision of safe to use electrical appliances |
Company Director/s |
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Providing information, instruction training and Supervision on projects |
Company Director/s |
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Ensuring sufficient first aid Provisions are available on each site |
Company Director/s |
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Reporting any issues |
All employees and contractors |
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Taking care of their of their own health and safety and that of others who may be affected by their acts or omissions |
All employees and contractors |
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Pre-Use equipment inspections |
All employees, contractors and users of the equipment |
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Inspection of all equipment to protect workers from the risks associated with work at height |
All employees, contractors and users of the equipment |
Images Decorating Services Limited Health and Safety Arrangements
1. Training and Supervision
2. Risk Assessments
3. Workplace & Site Safety, and Welfare
4. Control of Substances Hazardous to Health
5. Asbestos
6. Manual Handling
7. First Aid
8. Accident Reporting
9. Electrical systems and equipment
10. Noise
11. Vibration
12. Working at Height
13. General Work Equipment
14. Fire
15. Computer Screens
16. Personal Protective Equipment
17. Contractors and Sub-contractor control
18. Monitoring and review
19. CDM Regulations
20. Welfare
21. Site Security
Arrangements and Procedures
1. Training and Supervision
It will be the policy of Images Decorating Services Limited (“the Company”) that health and safety information relevant to the activities at hand is given to both employees and any sub-contractors.
An initial assessment will be carried out followed by ongoing training where needed to ensure that employees at all levels are:
• Competent to carry out work safely, to operate standard and specialist tools, plant and work equipment.
• Aware of their health and safety responsibilities.
Decisions relating to ongoing training of employees will be reviewed on a regular basis. The designated Health and Safety person will be responsible for identifying and implementing health and safety training needs. Records of the training will be kept on each employee’s individual file.
Before any works are awarded to sub-contractors, checks will be made to ensure that they are competent to carry out the tasks applicable to their trade and that they have appropriate health and safety management systems in place.
Principal Contractors will undertake induction of all operatives on the 1st day of working on their site. The Contracts Manager/Foreman will ensure that company risk assessments and method statements are briefed to all operatives prior to commencing any new project.
Training requirements will be identified and an annual training programme developed. The training programme will form part of our set aims for the year - In-house training will be undertaken via toolbox talks/modular training programme.
Toolbox talks are provided by our Health and Safety consultancy on a fortnightly basis and delivered to our workforce accordingly. A briefing record will be signed by all attendees and recorded by the Director. Images Decorating Services Limited may deliver a number of toolbox talks on relevant topics on the same day, following a safety alert, upon request by a Client or following an accident or incident.
Where required, additional toolbox attendance registers can be obtained here: Toolbox Talk Briefing record
2. Risk Assessments
(Reg. 3 Management of Health and Safety at Work Regulations, 1999)
When planning work, Images Decorating Services Limited shall ensure that all potentially hazardous work activities undergo a suitable and sufficient Risk Assessment and ensure that control measures are implemented to prevent any accident, incident, disease or dangerous occurrences arising and that these will be maintained and revised as needed.
Risk Assessments will always be carried out on:
• Work above ground level.
• Activities that involve the use of a mobile plant.
• All activities involving the use or creation of a hazardous substance.
Where required, a point of work risk assessment shall be undertaken on site by Employees and Contractors representing Images Decorating Services Limited.
3. Workplace Safety and Welfare
(The Workplace (Health, Safety and Welfare) Regulations 1992; Construction (Design & Management) Regulations 2015)
Images Decorating Services Limited will work with the Principal Designer to ensure that the required pre-start safety provisions are in place prior to commencing with work.
All staff involved in programming work and supervising it on site will ensure that at no time are any premises left with exposed edges, trailing leads or live cables, or anything that may present a hazard to anyone who uses the area.
Where works are to take place where members of the public have access, the site supervisor will ensure that measures will be taken to ensure that they are not adversely affected.
Images Decorating Services Limited will ensure that all workplaces are provided with welfare facilities that meet the needs of all those who will use them including contractors and wherever appropriate, people with disabilities.
Inspections will be recorded in the following forms:
Welfare inspection report form
4. Control of Substances Hazardous to Health
(COSHH 2002)
For all materials or substances utilised which may be hazardous to health, a risk assessment fo the use or creation of a hazardous substance will be carried out by a competent person.
A register of hazardous substances shall be kept at the head office along with all relevant Safety Data Sheets.
The COSHH assessment includes determining the hazardous substances that are likely to be encountered, thinking about the risks they present to health, asking how much and how often the substances are used, how hazardous they are and what are the exposure routes and finally deciding on the action needed to prevent exposure or to reduce it as far as is reasonably practicable. This will also include the actions to be taken in an Emergency, to clear up any spills and to safely dispose of any residues. Except for the most trivial cases, the conclusions of this assessment must be recorded, made readily accessible and reviewed as required.
Where disposable respiratory protective equipment is provided, the manufacturer’s instructions will be reviewed and followed for maintenance and storage the equipment.
5. Asbestos
(Control of Asbestos at Work Regulations 2012)
Asbestos is recognised as being an extremely hazardous substance and as such must be treated with the utmost care. When working on site, staff and contractors will assume any suspicious material is asbestos and stop work unless there is conclusive evidence to the contrary. All Images Decorating Services Limited Operatives (Including SubContractors) that are liable to be exposed to Asbestos during their works shall complete Category A Asbestos awareness training.
No disturbance such as drilling, breaking or cutting etc. shall be carried out to any material suspected of containing asbestos fibres.
Any suspicious material shall be reported to the site or building manager immediately.
A Management Survey should always be made available. Its purpose is to locate, as far as reasonably practicable, the presence and extent of any suspected Asbestos Containing Materials (ACMs) in the building which could be damaged or disturbed during normal occupancy, including foreseeable maintenance and installation, and to assess their condition prior to starting work.
Refurbishment and demolition surveys should be made available where refurbishment work or other work involving disturbing the fabric of the building is carried out.
Images Decorating Services Limited‘s company policy is that we will not generally work on asbestos or asbestos-containing materials. Under limited circumstances and when authorised, Images Decorating Services Limited Operatives, with an appropriate current training certificate, will be allowed to work on non-licensed asbestos works as prescribed by the HSE. This type of work will be risk assessed separately from other tasks.
A copy of the risk assessment and method statement must be delivered and understood by all employees when working with asbestos.
In the event that any that a substance suspected to be containing asbestos is found during the course on any site, all works in the area will cease immediately to avoid any risk of exposure. Work will be suspended in that area until the substance has been identified and if appropriate made safe/removed by specialist contractors.
No works will be carried out that may disturb potential ACM’s without a suitable Asbestos Survey having been undertaken by a specialist contractor.
6. Manual Handling
(Manual Handling Operations Regulations, 1992.)
Under the Manual Handling Operations Regulations 1992 (MHOR), manual handling is interpreted as the transporting or supporting of any load.
Regulation 4 of MHOR requires the employer to avoid the need for hazardous manual handling activities, so far as is reasonably practicable. Where it is not possible to eliminate hazardous manual handling, an assessment must be undertaken to determine the level of risk.
Suitable controls must then be introduced to reduce the risk of injury to the lowest extent that is reasonably practicable. This may be achieved by the use of automation, mechanical aids or redesigning the system of work or even the workplace itself.
An assessment should take into consideration the task, the load, the individual, the environment and any other factors which may affect safe lifting and carrying (for example the use of personal protective equipment).
Assessments should be reviewed when there is a significant change in the:
- Activity or process.
- Working environment.
- Numbers or abilities of personnel.
- Nature of the load(s) to be handled.
Reassessment may also be required where accident/absence statistics show that the original control measures were not sufficiently effective.
The company will ensure that operations which involve manual handling are eliminated, so far as is reasonably practicable. Measures to achieve this include the ergonomic design of the workplace and activity and the provision of automated or mechanical aids such as trolleys, chutes and conveyors.
An assessment of manual handling activities will be carried out by the Site Supervisor and the operative involved with the task.
Risks which are identified will be reduced to the lowest level reasonably practicable. Manual Handling Risk Assessment record form
7. First Aid
(Health and Safety (First Aid) Regulations, 1981)
To enable Images Decorating Services Limited to comply with Health and Safety at Work act 1974 and specifically meet its objections under the health and safety (First Aid) regulations 1981. We shall:
- Provide appropriate treatment for all injuries and ill health experienced at work. To provide appropriate numbers of trained First Aiders and Medical personnel along with suitable facilities, equipment and supplies.
- Ensure that all employees have access to adequate First Aid provision at all times. The level of cover shall be determined by risk assessment. It will be the site supervisor’s duty to ensure that every site has a first aid trained person.
On shared or multi-occupied sites, Images Decorating Services Limited reserve the right to utilise the first aid cover provided by other Employers. If this right is exercised, it will be agreed in advance with written agreement obtained from the other employers. Images Decorating Services Limited will be required to share all associated Risk Assessments (Including COSHH assessments) with the other employers as part of due-diligence checks to ensure that the shared first aid provisions are adequate. First aid needs assessments
8. Accident Reporting
(Reporting of Injuries, Diseases, Dangerous Occurrences Regulations 2013)
Images Decorating Services Limited aim to progressively reduce the accident rate and the level of ill health by ensuring that all accidents/incidents and near misses, which occur at work, will be reported, investigated and where appropriate controls implemented to reduce the risk of recurrence. The records of all accidents within the company will be recorded in the company accident book as required.
All reportable Accident/Incidents, Dangerous occurrences and cases of Occupational ill-health and Industrial disease shall be reported to the Health and Safety Executive by the Company Director in accordance with RIDDOR 2013.
All accidents will be recorded in an accident book at the site/location where it occurred. All personal details will be kept secure to comply with Data Protection legislation.
9. Electrical systems and equipment
(Electricity at Work Regulations, 1989)
The main duties imposed upon employers and employees with regard to electrical safety are contained in the Health and Safety at Work Act 1974 (HSW Act) and the Electricity at Work Regulations 1989 (EAWR).
All practicable steps will be taken to ensure that electrical equipment is safe to use or maintain. Images Decorating Services Limited acknowledges that work on electrical equipment can be hazardous and it is, therefore, the company's intention to reduce the risks to an acceptable level for both the Company and the Operatives. The implementation of this policy requires the total co-operation of all members of management and staff, as well as any contractors that have been contracted to undertake work involving electrical equipment. In the event of issues involving electric power, employees and contractors must stop work and inform a responsible person immediately and the Images Decorating Services Limited will then take the necessary measures to investigate and remedy the situation.
Images Decorating Services Limited will ensure electrical systems and equipment are installed maintained and managed to the appropriate standard. To ensure persons working with electrical systems and equipment are competent to do so.
It is the policy of the Company that wherever possible, all hand tools will be battery powered or 110v. Where this is not possible a Residual Current Device (RCD) will be used.
10. Noise
(Control of Noise at Work Regulations, 2005)
Noise at work can cause temporary or permanent hearing loss. People often experience temporary deafness after leaving a noisy place, but usually recover their hearing within a few hours. Permanent hearing damage can be caused immediately by sudden, loud, explosive noises, for example, from guns or cartridge-operated machines, but hearing loss is usually gradual due to prolonged exposure to noise. People may only realise how deaf they have become when damage, caused over the years by noise, combines with hearing loss due to ageing. Hearing loss is not the only problem. People may develop tinnitus (ringing in the ears), a distressing condition that can lead to disturbed sleep.
The Control of Noise at Work Regulations have laid down key limits to noise exposure. These are:
Lower exposure action values:
• Daily or weekly exposure of 80 db(A)
• Peak sound pressure of 135 db(C)
Upper exposure action values:
• Daily or weekly exposure of 85 db(A)
• Peak sound pressure of 137 db(C).
To ensure that we prevent or reduce risks to health and safety from exposure to noise at work and that our policy will be clearly understood throughout the company, we will:
• Identify all operations within the business where there is a noise risk and who is likely to be affected; • Carry out an initial noise survey;
• Ensure that the risks to employees from noise at work are assessed by a competent person, where we have identified a potential problem;
• Take the necessary action to reduce the noise exposure that produces these risks, ensuring that the legal limits of noise exposure are not exceeded;
• Provide employees with suitable hearing protection (see the personal protective equipment (ppe) policy) where noise exposure cannot be reduced enough by using noise control techniques;
• Provide our employees with adequate information, instruction and training in order to understand the noise risks that they may be exposed to and how to use noise control techniques and the hearing protection provided;
• Carry out health surveillance where the noise risk assessment has identified there is a risk to health; and
• Review, and amend as necessary, the noise risk assessment on an annual basis, when significant changes or accidents occur or when we have any reason to believe the assessment is no longer valid.
The site supervisor will ensure that noisy works such as drilling, cutting or using a breaking tool etc. do not cause a nuisance to others. Where practicable, noisy works will be screened. The site supervisor will ensure that occupants of any neighbouring properties who may be affected by noisy operations are informed prior to the works starting. All those who will be in the vicinity will be given suitable ear protection to wear.
Noise – Annual health assessment
11. Hand Arm Vibration
(Control of Vibration at Work Regulations, 2005)
Hand-arm vibration (HAV) is vibration transmitted into the hands and arms when using hand-held, powered, work equipment. Excessive exposure to HAV can cause hand-arm vibration syndrome (HAVS) and carpal tunnel syndrome. HAVS affects nerves, blood vessels, muscles and the joints of the hand, wrist and arm: it includes vibration white finger which can cause severe pain in the affected fingers. If ignored, HAVS can become disabling.
The Control of Vibration at Work Regulations have laid down key limits to vibration exposure. They are as follows:
• The exposure action value (EAV) for hand-arm vibration - a daily exposure of 2.5 m/s2
• The exposure limit value (ELV) for hand-arm vibration - a daily exposure of 5 m/s2.
These values represent a high risk above which employees should not be exposed.
To ensure that we prevent or reduce risks to health and safety from hand-arm vibration and that our policy will be clearly understood throughout the company, we will:
• Identify work processes, tasks, activities and machinery that could expose our employees to risks caused by hand-arm vibration;
• Carry out an initial hand-arm vibration survey
• Ensure that the risks to employees from exposure to hand-arm vibration are assessed by a competent person, where we have identified a potential problem;
• Take the necessary action to reduce the exposure to hand-arm vibration that produces these risks, ensuring that the legal limits of hand-arm vibration exposure are not exceeded;
• Ensure that all work equipment provided is regularly maintained and tested under statutory requirements or manufacturers' instructions, where applicable, using competent contractors, where necessary;
• Provide suitable and sufficient information and training for employees;
• Provide employees with suitable hand-arm vibration protection (see the personal protective equipment policy) where vibration exposure cannot be reduced enough by selection of low vibration equipment or through the use of engineering control techniques;
• Provide appropriate health surveillance where the risk assessment indicates that there is a risk to the health of employees; and
• Review, and amend as necessary, assessments on an annual basis, when a competent reviewer considers a change in circumstances in the workplace will affect hand-arm vibration exposure levels, when other significant changes or accidents occur or when we have any reason to believe the assessment is no longer valid.
Individual Vibration exposure calculator
Hand Arm Vibration Screening question
Hand Arm Vibration Annual Health assessment
12. Work at Height
(Work at Height Regulations 2005)
Many activities in the building industry involve ‘work at height’. During the planning phase of work, the task will be assessed and the most suitable means of access equipment will be identified – Wherever reasonably practicable mobile towers, ‘podium hop ups’, or similar will be used. Ladders and Step Ladders will only be used for short-term access or where the use of mobile towers or ‘podium hop ups’ etc. is deemed unsuitable or unnecessary due to the duration of the works. Suitable control measures such as exclusion zones will be put in place to ensure the safety of any others who will be in the vicinity.
This policy outlines the steps to be taken to ensure that staff or others do not work at height where it can be avoided. Where this is not possible a written suitable and sufficient risk assessment must be undertaken and a safe system of work developed.
Any work at height needs to be properly planned in advance of the work activity, appropriately supervised and carried out in a safe manner. Careful consideration should be given to the selection and use of work equipment.
13. General Work Equipment
(The Provision and Use of Work Equipment Regulations (PUWER) 1998) (Lifting Operations and Lifting Equipment Regulations (LOLER) 1998)
Images Decorating Services Limited shall ensure that provide:
• Suitable equipment for all work to be done (Reg 4).
• Well maintained equipment that is in good working order and repair (Reg 5).
• A suitable inspection regime on all equipment and plant as required (Reg 6).
• Training and development to ensure that all employees are competent to use the equipment (Regs 8 & 9).
• Sufficient pre-checks on operating certificates of any employees or sub-contractors before they use any plant requiring them.
On occasion, the Company may need to hire equipment due to either the specialised nature or quantity of work. The equipment will only be obtained from approved hire companies who supply the appropriate safety documentation and where necessary supply training to ensure all users are suitably trained in the use of the equipment.
14. Fire
(The Regulatory Reform (Fire Safety) Order 2005)
It will be the responsibility of the Directors/Partners and the site supervisors to ensure an adequate supply of fire extinguishers are available at all work locations. All fire extinguishers are to be checked annually by a specialist contractor.
Where any hot works are to take place the site supervisor will ensure that a suitable extinguisher is to hand at all times and that the site procedures are in place to ensure checking for any smouldering once the works are complete.
The site supervisor will be responsible for ensuring that escape routes are maintained at all times. Fire risk assessment form
15. Computer screens
(The Health and Safety (Display Screen Equipment) Regulations, 1992)
The Directors/Partners will ensure suitable assessments are carried out for all persons who use display screen equipment. The assessments will consider the amount of time a person uses a Visual Display Unit and the work done, the usability of their workstation and general working environment. DSE Assessment record
16. Personal Protective Equipment (PPE)
(The Personal Protective Equipment at Work Regulations (PPE) 1992)
Images Decorating Services Limited will provide task appropriate PPE free of charge to guard against risks, which have been identified through risk assessment and for which other control measures are inadequate or impracticable for particular processes or areas and provide information on the correct use, maintenance, storage and any hazards relating to the use of PPE and monitor and ensure the correct wearing of PPE where required.
The company acknowledges that hazards associated risks will have been identified if this equipment is used. It is the intention of the Images Decorating Services Limited to ensure, through the proper use of this equipment, that any risks are reduced to a minimum. Whilst it is generally recognised that the use of PPE can be undertaken without undue risks to health, it is appreciated that some employees may have genuine reservations and concerns.
The implementation of this policy requires the total co-operation of all members of management and staff. There will be full consultation with employees through existing channels of communications.
Persons found to be persistently breaching PPE rules will be subject to disciplinary procedures which may include ejection from the site.
The Director and the Works supervisor will ensure that all employees and sub-contractors have access to a sufficient supply of PPE when required.
17. Contractors and sub-contractor control
Where required Images Decorating Services Limited shall utilise sub-contractors to provide additional labour support to our operations. Sub-contractors will be selected following completion of a re-work assessment form completion. Upon completion of the first activity on behalf of the company, A task appraisal form shall be complete detailing whether the sub-contractor meetings the required health, safety and quality standards of our company.
Sub-contractors on site shall be monitored by Company Supervision and Site Management with dynamic reports on contractor performance being actively regularly provided to the Company Director by a delegated person, including the Principal Contractor if required.
Sub-Contractor pre-work competency assessment
Sub-Contractor post-work competency assessment
18. Monitor and review
Monitoring will be undertaken by regular visits to site from the Managing Director/Contracts Manager at these times any deficiencies will be immediately rectified. Monitoring will also be undertaken via regular communication with the Principal Contractor and by attending site meetings as requested.
Annually we will formally review our policies, procedures and aims and objectives this will be documented. Annual Management System Report
19. CDM Regulations
Images Decorating Services Limited recognises the requirements of these regulations and makes every endeavour to comply. Briefly - The regulations call for:
• Competence of all - A person must be capable of carrying out duties placed on him/her and must only accept knowing they are competent to carry out the task.
No person may arrange for a person to carry out works unless they are either:
• Competent
• Under supervision of a competent person
Images Decorating Services Limited selects personnel based on ability and where possible seeks demonstration by certification. A training plan is maintained, and personnel are encouraged to take on additional training in order to improve skills. Additional in-house training refresher sessions are provided in order to keep personnel up to date with current regulations.
Where Images Decorating Services Limited Act as Sole Contractor on projects, a construction phase plan or CDM Action plan will be developed using CITB’s CDM Wizard app. Where we are working as a contractor on projects, we will request a copy of the Principal Contractor’s CPP prior to working on site. In the event of any uncertainty regarding our duties under CDM 2015, the Company Director will bring this to the attention of the companies retained health and safety consultant.
20. Welfare
In most cases, company employees/contractors will be able to use toilet/washing facilities within the customer's premises. It will be the responsibility of the Site Manager to ascertain if this is possible prior to the commencement of a contract. Where it is not possible, it will be the responsibility of the Site Manager to establish the location of suitable temporary or public facilities.
here work is carried out in people’s homes we will make a verbal request to use their washing facilities if required – Welfare arrangements will be managed and documented within the Project Construction phase plan when applicable.
21. Site Security
Images Decorating Services Limited generally work as a contractor on behalf of the Principal Contractor, therefore Site security is controlled and Managed by the Person/Company with the responsibility of ensuring health and safety on site. Images Decorating Services Limited Employees and Sub-Contractors (Where applicable) will abide by all Principal Contractor site rules regarding Site Security.
On sites where Images Decorating Services Limited is operating as a Sole Contractor, the following security measures will be implemented depending on the nature of the site:
• Locking of all access and egress points (Including windows).
• Provision of Security fencing or hoarding around the perimeter of the site.
• Warning Signage in accordance with the Health and Safety (Signs and Signals regulations) clearly displayed.
• Site Inspection to be complete prior to leaving the site to identify any potential entrance points for unauthorised persons.
These arrangements shall be reviewed annually or when there is a change in circumstances, in work practices or the introduction of new legislation.